Who uses an HRIS?

We are in the employee experience era, meaning that organizations are going out of their way to amp up their employee management strategies to keep their workforce happy, engaged, and productive. How HR operations are managed in an organization plays a huge role in this. This is where a Human Resource Information System, or HRIS, shines. By combining human resources and information technology, an HRIS assists organizations in tracking, storing, and managing HR information. In this blog, we have detailed who uses an HRIS in an organization and how it can be useful:

• HR professionals

An HRIS is predominantly used by HR professionals to ease and automate HR operations in their organizations. With an HRIS, HRs can easily onboard their new hires as it eliminates physical paperwork and implements e-signatures and an online document repository. Your HR staff can store all essential employee information and records in a centralized system, preventing compliance issues. The HR analytics team can use the it to generate reports based on employee data, giving them insight on how to improve people management strategies.  Time off requests and attendance can be automated and, as a result, your organization can do away with spreadsheets. These are just some of the many benefits of using an HRIS for HR professionals.

• Employees

Employees use an HRIS to perform a host of HR functions online through a password-protected, self-service portal. Employees can:

• Manage their data

• Apply for time off and mark attendance

• Check their attendance hours and time off balances

• Store important documents online

• Raise requests

• View all company announcements

• Refer to company policies, the employee handbook, etc.

• Initiate discussions with peers

• Access peer details including work numbers, email addresses, seating locations, etc.

• Payroll officials

Payroll must be processed carefully to ensure a great employee experience. Repeated errors in payroll can make your employees lose trust in your organization. That’s why payroll officials make use of an HRIS to facilitate error-free payroll processing. Attendance and time off data is readily available in an HRIS, so they can calculate and process accurate payroll in no time.

• Reporting managers

Reporting managers use an HRIS to better manage and assist their team members. The timesheet feature in it allows reporting managers to be aware of all the projects that their employees are working on and the time they spend on them. Also, reporting managers use an HRIS along with HR professionals to run performance reviews for their team. Multi-rater feedback, 360-degree reviews, continuous performance reviews, and more allow them to deliver effective and unbiased feedback that helps employees to improve their performance.

Wrapping up

An HRIS is used by every employee in an organization to perform some HR-related function. Overall, it can be beneficial in reducing the time, effort, and money spent on manual HR management. Check out our guide on how to select the best HRIS for your organization.

Zoho People, our HRIS, automates all essential HR functions and improves the overall productivity of your organization. It’s also customizable to all the HR needs of your organization, and it scales with you as your business expands. Learn more about our HRIS.

Also Read: Which companies use an HRIS?