5 tech tools required to manage the modern workforce

The workplace has transformed greatly over the past couple of years. Many companies find that what the modern workforce expects from their workplace is much different from what employees of previous generations expected. Today's workers look for organizations that value flexibility, provide access to modern tech tools, facilitate career growth, and foster a people-first culture. That's why it's crucial to do away with rigid, outdated HR processes and move towards modern tools that place employees at the center of your HR strategy. With quality software, you can provide employees and HR teams with the flexibility that aligns with remote and hybrid workplace models, as well as the community that these models often challenge.

Here are five different HR tech tools that are necessary to manage the modern workforce:

1. Onboarding system

Nothing dampens a new hire's spirit like an outdated onboarding process. In the current work landscape, it's important to show new hires what your organization stands for, exactly what their work entails, who to reach out to for help, and the main objective during onboarding itself. An onboarding management system can help you make an exceptional first impression on your new hires and make them feel included from day one.

For example, Zoho People's onboarding system comes with an intuitive candidate onboarding module that enables your organization to communicate with candidates and help them finish paperwork even before they join your organization. This way, new hires can learn about your organization, meet their manager, connect with their team, and understand their job responsibilities, all from within the onboarding system.

2. Time and attendance system

If your organization has employees working from different locations, a great time and attendance system is a must-have. Time and attendance systems enable team members to stay connected, no matter where they work from. For instance, while working remotely, your employees can mark their attendance online so it's visible to their managers, colleagues, and the HR team. Most systems come with time tracking features that allow you to create a space where employees can track time whenever they work on specific projects and tasks. This way, managers have clear visibility over what their team is working on and are better able to raise timely and accurate invoices for customers. Plus, employee time and attendance data can be fetched as reports instantly to process payroll without any errors.

3. Performance and learning management system

Career growth and development is an essential workplace element for modern employees. To make sure your organization helps employees expand their horizons, it's helpful to implement a comprehensive performance and learning management system.  

A performance management system enables managers to run performance reviews at regular intervals without difficulty. All they have to do is initiate an appraisal cycle, select applicable employees and performance modules, choose from different appraisal processes, and finalize the performance review. In many systems, employees can complete self-reviews and even receive feedback from their team members. Effective performance management systems also allow employees to provide feedback and track their KRAs.

A learning management system (LMS) should integrate with your performance management system to help you evaluate employee skills. It should also enable you to conduct multiple courses virtually and meet employee learning needs. For example, Zoho People's LMS allows employees to select learning styles that are suitable to them and complete courses from any device, including their mobile phones. Learning plans can be created in no time for a well-organized approach, and employees can discuss their coursework with fellow learners. They can also take up virtual sessions with trainers, provide and receive feedback, and complete assessments.

4. People analytics

People analytics is the need of the hour for many organizations looking to keep their employees happy, satisfied, and productive. This feature collects and analyzes recruitment, onboarding, training, performance, and exit data to show the "why" behind employee-related matters. For instance, if employee turnover is a top issue for your organization, people analytics can help you analyze data from exit interviews and performance data to better understand why employees are leaving. It is not only useful for problem-solving but also for streamlining existing processes and introducing new initiatives that appeal to employees.

5. Communication system

Most employees today expect organizations to maintain transparency and support open communication. They seek out organizations that value collaboration and keep employees informed about and involved in important developments. That's why it's crucial to establish an efficient communication channel that encourages communication in all directions. A comprehensive communication system allows employees to initiate discussions, exchange feedback, interact with senior management, view important announcements, brainstorm ideas on virtual whiteboards, and connect with fellow employees who share similar interests.

Managing the modern workforce

Today's tech-savvy workforce requires technology that accommodates remote work, takes the tedium out of employee management, and provides a convenient and connected working experience.

Our human resource management software, Zoho People, has all of the tools companies need to provide a cohesive experience to HR teams and employees, all from one platform. It's the effective solution to fulfilling the needs of your modern workforce. Learn more about Zoho People.